QUALITY ASSURANCE REVIEW

PLAN FOR

TIME EXTENSION AND WAIVER OF

LIQUIDATED DAMAGESPOLICY

 

May 1, 2004

 

Measurement Criteria

1. CFR 635

2. Ohio Revised Code Section 5514

3. Construction & Material Specification Sections 108.06, 108.07

4. Standard Procedure 519-012(SP) and Policy 27-012(P)

 

Monitoring Method

1. Interview with District Construction Engineer and Project Engineer with attached QAR on Time Extension and Waiver of Liquidated Damages Policy and Standard Procedure.

2. Visit at least one Project(s) selected for size, Federal participation, and 50 to 95% complete and review in accordance with attached QAR on Time Extension and Waiver of Liquidated Damages Policy and Standard Procedure.

 

Monitoring Frequency

1. All Districts will be reviewed every year

 

Results Reported

1. Written report to the District

2. Written QAR summary report published annually

 

Result Shared

Written report to:

1. Deputy Director Division of Construction Management

2. Administrator, Office of Construction Administration

3. State Construction Engineer

4. FHWA

5. District Construction Engineer

6. Office of Quality

 

Compliance Tracking

1. QAR file in the Office of Construction Administration

 

Compliance Follow-up

1. Yearly review of District performance until improved to desired level

2. Review and revision of plan if warranted

 

 

 

 

Deputy Director Signature _______________________________________Date ____________


QAR

Time Extensions and Liquidated Damages

 

 

District:__________ Contractor:__________________________ Date:_____________

 

Project:__________ Project Engineer:_____________________ C/R/S:____________

 

Preparation and Approval of a Time Extension:

       Request for a postponement of a contract completion date is received from the Contractor.

       The District evaluated and processed the request within 30 days.

       A review of the request for time extension from the Contractor was made to determine if the time extension is justified.

 

o       Non CPM Schedule Project

         Contractor Requested _____ days

         District completes Form C-122 if time extension is justified

         Reason Code(s) on Form C-122

         Explanation(s) on Form C-122 ________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________

 

o       CPM Schedule Project

         Contractor Requested _____ days

         District used CPM Progress Schedule to evaluate request

         District completes Form C-122 if time extension is justified

         Reason Code(s) on Form C-122

         Explanation(s) on Form C-122 ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

Form C-122:

       Work Day time extension converted to Calendar Day time extension (if applicable)

       Contract Time Extension Completion Date ________________________________

       District Signature and Date on Time Extension

       Approval entered into CMS on the LIQID screen by District

       District furnished approved Form C-122 to Contractor

       District furnished approved Form to FHWA (if project has Federal oversight)

 

 

 

 

 

Office of Construction Administration

 

Name:_________________________