Item 619  FIELD OFFICE

619.01  Description

619.02  General

619.03  Method of Measurement

619.04  Basis of Payment

619.01  Description.  This work consists of providing, maintaining, and subsequently removing a field office for the exclusive use of the Department for the duration of the Contract at a location approved by the Engineer.

619.02  General.  Furnish a completely functional field office of the type specified in the Contract by the date directed by the Engineer.

Furnish each field office with a means for maintaining a room temperature between 68 and 80 °F (20 and 27 °C).

Furnish electric service for each field office.

Furnish potable hot and cold water for each field office.

Furnish neat, sanitary, enclosed toilet accommodations for each field office.  Furnish associated lavatory and sanitary supplies.  Portable facilities may be provided with the approval of the Engineer.

For projects requiring moisture and density control of construction materials, provide the field office with a lockable wood or metal storage box of sufficient size to store a nuclear density gauge and with a working electrical connection to charge the gauge. Provide two independent lock systems: one that locks the box the gauge is stored in; and the second one that locks the box to the facility within which the box is housed. The second lock system may consist of bolting the box to the office floor or wall. The storage box must be at least 15 feet (5 meters) from any occupied work area.

For the type of field office specified, provide the items indicated in Table 619.02-1

Table 619.02-1  Field Office

Item	Type A	Type B	Type C
Minimum ceiling height, ft (m)	7 (2.1)	7 (2.1)	7 (2.1)
Floor space, ft² (m²)	150 (14)	500 (46)	1000 (93)
Separate enclosed room, ft² (m²)    (Part of specified floor space)	0 (0)	0 (0)	100 (9)
Telephone service & telephones ^[1]	2	2	2
Internet service connection ^[5]	1	1	1
Multi-Function copier that is setup for scanning, printing, faxing and copying. ^[2]	1, 11×17	1, 11×17	1, 11×17
Calculator with tape	1	2	3
Desk and chair set	1	3	5
Work table, 30 ´ 72-inch  (750 ´ 1800 mm)	1	2	3
4-drawer, legal size, lockable metal file cabinet	---	1	2
2-drawer, metal file cabinet	1	2	2
Portable fire extinguishers ^[3]	1	1	2
Plan rack ^[4]	1	1	2
All-weather parking spaces	8	16	20

[1]    For each telephone specified, provide the telephone itself, all wiring necessary to connect the phone and multi-function copier to the phone company system, and a working separate phone number for each telephone.  Connect one phone to a recorded answering device.  For Types B and C, provide one speakerphone.

[2]    Copier must meet minimum specifications provided for each field office type. Contractor responsible for paper supplies, copier supplies, and maintenance of copier.

Type A:

          Copy/Print Speed: 20 Pages Per Minute (Letter), 15 Pages Per Minute (Legal), 12 Pages Per Minute (Ledger) or higher

          Duplex printing support

          Automatic document feeder with 40 sheet duplexing document feeder

          Copier Memory: 256 MB

          Data Security Kit

          Paper Capacity - 250 sheet × 2 trays, 50-sheet Bypass tray

          Network Interface: 10/100Base-TX, 1000Base-TX

          Analog Fax Support Included with machine

          Color Scanning with following requirements:

                        Up to Up to 600 × 600 dpi

                        Scan Area up to 11" × 17"

                        Scanning Protocol Support - TCP/IP, SMTP, SMB, FTP, POP3, NCP

                        File Scan Types Supported: Single Page TIFF, JPEG, PDF, Multi- Page TIFF, PDF, and

                        Scanning Support for Scan-to-Email, SMB (Folder), URL, and TWAIN

          Network protocol support for TCP/IP

          Client and Server Print Driver Support for PCL Print Drivers

          Server Operating System Support for Windows Server 2008 and Windows Server 2008 R2 (32 Bit/64 Bit)

          Client Print driver support for Windows XP/Windows 7 (Both PCL/(32 Bit and 64 Bit))

          Minimum print/copy resolution of 600 × 600 dpi

Type B:

          Copy/Print Speed: 30 Pages Per Minute (Letter), 15 Pages Per Minute (Legal), 15 Pages Per Minute (Ledger) or higher

          Duplex printing support

          Automatic document feeder with 50 sheet duplexing document feeder

          Copier Memory: 768 MB

          Installed HDD: 40 GB

          Data encryption and HDD Erase Support included with machine

          Internal Stapler Support

          Paper Capacity - 250 sheet × 2 trays, 50-sheet Bypass tray

          Network Interface: 10/100Base-TX, 1000Base-TX

          Analog Fax Support Included with machine

          Color Scanning with following requirements:

                        Up to Up to 600 × 600 dpi

                        Scan Area up to 11" × 17"

                        Scanning Protocol Support - TCP/IP, SMTP, SMB, FTP, POP3, NCP

                        File Scan Types Supported: Single Page TIFF, JPEG, PDF, Multi- Page TIFF, PDF, and OCR PDF

                        Scanning Support for Scan-to-Email, HDD, SMB (Folder), URL, and TWAIN

          Network protocol support for TCP/IP

          Client and Server Print Driver Support for PCL Print Drivers

          Server Operating System Support for Windows Server 2008 and Windows Server 2008 R2 (32 Bit/64 Bit)

          Client Print driver support for Windows XP/Windows 7 (Both PCL/(32 Bit and 64 Bit))

          Minimum print/copy resolution of 600 × 600 dpi

          Secure printing with password or pin from client to copier

Type C:

          Color Print/Copy/Scan

          Copy/Print Speed: 30 Pages Per Minute (Letter), 15 Pages Per Minute (Legal), 15 Pages Per Minute (Ledger) or higher

          Duplex printing support

          Automatic document feeder with 50 sheet duplexing document feeder

          Copier Memory: 1 GB

          Installed HDD: 40 GB

          Data encryption and HDD Erase Support included with machine

          Internal Stapler Support

          Paper Capacity - 250 sheet × 2 trays, 50-sheet Bypass tray

          Network Interface: 10/100Base-TX, 1000Base-TX

          Analog Fax Support Included with machine

          Color Scanning with following requirements:

                        Up to Up to 600 × 600 dpi

                        Scan Area up to 11" × 17"

                        Scanning Protocol Support - TCP/IP, SMTP, SMB, FTP, POP3, NCP

                        File Scan Types Supported: Single Page TIFF, JPEG, PDF, Multi- Page TIFF, PDF, and OCR PDF

                        Scanning Support for Scan-to-Email, HDD, SMB (Folder), URL, and TWAIN

          Network protocol support for TCP/IP

          Client and Server Print Driver Support for PCL Print Drivers

          Server Operating System Support for Windows Server 2008 and Windows Server 2008 R2 (32 Bit/64 Bit)

          Client Print driver support for Windows XP/Windows 7 (Both PCL/(32 Bit and 64 Bit))

          Minimum print/copy resolution of 600 × 600 dpi

          Secure printing with password or pin from client to copier

[3]    Type 2-A:10-B:C, 5-pound (2.27 g) size

[4]    Capable of handling the breakdown of 22 ´ 34-inch (559 ´ 864 mm) sized plans into ten sections.

[5]    Provide a broadband internet connection capable of minimum download speeds as follows:

               Type A: 2 Mbps download 768 Kbps upload - Network Latency less than 50 milliseconds

               Type B: 5 Mbps download 1Mbps upload - Network Latency less than 50 milliseconds

               Type C: 10 Mbps download 2 Mbps upload - Network Latency less than 50 milliseconds

          If speeds are not available through an individual or singular circuit, provide the highest speed available in the area and install multiple circuits to achieve the specified speeds.  When multiple broadband services are available the following is the preferred order: Cable, DSL, Cellular, and Wireless Radio (Satellite Communication is not compatible with ODOT VPN connection and will not be accepted).  Supply modems capable being configured in Bridge Mode. If a cellular network is used, provide the cellular equipment, including software and router equipment to connect to the ODOT provided Cisco ASA 5505 firewall. Supply ODOT with all documentation for the broadband circuit including all username/user ids, passwords and account information. Verify that the broadband internet connection is active and working as specified. ODOT IT personnel will confirm that bandwidth and network latency are compliant with the required field office specifications. All field office Internet connections are for ODOT use only.

With the Engineer’s written approval, the Contractor may modify the requirements for the field office.

Maintain all utility services (e.g., electric, security, telephone, water) for the duration of the project.

Furnish a concrete cylinder curing box capable of holding at least eight 6 × 12 inch (150 × 300 mm) cylinders at 73 °F (23 °C) ± 3 degrees no matter what the ambient temperature is when constructing either portland cement concrete pavement over 10,000 square yards (8000 m²) or over 50 cubic yards (38 cubic meters) of bridge structure repair or replacement concrete.  The box will have a sealed lid.

619.03  Method of Measurement.  The Department will measure Field Office, Type ___ by the number of months the office is maintained.  A partial month at the end of the project will be paid as a full month.

619.04  Basis of Payment.  The Department will pay for accepted quantities at the contract price as follows:

Item           Unit                                Description

619             Month                             Field Office, Type ___