1 1 2 PROJECT DESCRIPTION: NELSONVILLE BYPASS PHASE 3 PROJECT NUMBER 1080(09) 3 PID #: 79577 4 5 PRE-BID MEETING Friday, June 26, 2009 6 7 8 9 10 11 12 The aforementioned proceedings took place and transcribed by Wendy S. Bailey, Court Reporter and Notary 13 Public in and for the State of West Virginia, June 26, 2009, at the Washington County Career Center, Marietta, 14 Ohio commencing at 9:49 a.m. 15 16 17 18 19 20 21 CONLEY COURT REPORTING SERVICES Post Office Box 619 22 Belpre, OH 45714 (740) 423-7073 23 24 25 2 1 June 26, 2009 2 P R O C E E D I N G S 3 MR. WILLIAMS: Good morning, everybody. Let's 4 go ahead and get started. My name is Steve Williams, 5 District 10 Construction Engineer. I will serve as 6 chairman of this meeting. 7 I know a lot of you have been to our pre-bid 8 meetings. Just to lay down a little bit of the ground 9 work, everything is recorded here today. Everything that 10 is said is recorded and will be in a transcript. That 11 transcript will be posted to our internet for review. The 12 proceedings, the transcript is not part of the contract. 13 I think that everyone is aware of that. Any question and 14 answer type stuff, once we get the transcript, will be put 15 out in the form of addendum. So there will be addendum 16 after this pre-bid of the things that were decided, 17 questions that were answered today. 18 A couple of things that I would ask you to do is 19 when we get to the question part, when you ask a question, 20 make sure that you clearly state your name and the company 21 that you are with so we can get that on the record. 22 The first thing that we should do is go around 23 the room with introductions. Please give your name and 24 who you are with, and start here with Bill. 25 MR. LINDENBAUM: My name is Bill Lindenbaum. I 3 1 work in the Central Office Division of Construction. 2 MR. CRAIG: Alan Craig, ODOT District 10. 3 MR. VARRATO: Brian Varrato, Shelly & Sands. 4 MR. WOOD: Tony Wood, Shelly & Sands. 5 MR. KERBER: Bob Kerber with the U.S. Forest 6 Service serving Wayne National Forest. 7 MR. CLARK: DeVela Clark, U.S. Forest Service, 8 Wayne National Forest. 9 MR. WELCH: Tom Welch, Beaver Excavating. 10 MR. BEST: Keith Best, Sauls Seismic. 11 MS. STALEY: Claudia Staley, Alan Stone. 12 MR. BOWERS: Brad Bowers, Kokosing Construction. 13 MR. VAUGHN: David Vaughn, Hocking Valley 14 Concrete. 15 MR. WAY: Arik Way, Howard Concrete Pumping. 16 MR. CRAYNE: Lynn Crayne, Howard Concrete 17 Pumping. 18 MR. McDONALD: Daniel McDonald, ODOT District 19 10. 20 MR. BETZING: Cary Betzing, ODOT District 10. 21 MR. TILLIS: Don Tillis, ODOT District 10. 22 MR. SMALL: Trevor Small, Shelly Company. 23 MR. KIGER: Scott Kiger, Coastal Drilling. 24 MR. DIBERT: Dean Dibert, Force Drilling. 25 MR. KEMPER: Rick Kemper, Smith Concrete. 4 1 MR. WILSON: Dick Wilson, Smith Concrete. 2 MR. HILL: Kevin Hill, Buckeye Ready Mix. 3 MR. PAINTER: Randy Painter, Buckeye Ready Mix. 4 MR. KEITH: Scott Keith, Fly Ash Direct. 5 MR. BURRY: Doug Burry, Fly Ash Direct. 6 MR. HESMOND: Tom Hesmond, Brayman Construction. 7 MR. LOMBARDO: D. J. Lombardo, Mashuda 8 Corporation. 9 MR. MASHUDA: Ralph Mashuda, Mashuda 10 Corporation. 11 MR. HADDIS: Jim Haddis, Mashuda Corporation. 12 MR. BLALOCK: Andy Blalock (phonetic), FHWA. 13 MR. SHAMIS: Matt Shamis, FHWA. 14 MR. FRAZIA: Elmer Frazia, Moore Concrete 15 Pumping. 16 MR. MOORE: Larry Moore, Moore Concrete Pumping. 17 MR. MEYER: Brandon Meyer, Independence 18 Excavating. 19 MR. CARSMAN: Phil Carsman (phonetic), Smith 20 Concrete. 21 MR. SNYDER: Ross Snyder, Smith Concrete. 22 MR. PRIME: Chris Prime (phonetic), Heeter 23 Construction. 24 MR. HEETER: Dave Heeter, Heeter Construction. 25 MR. DURM: Tony Durm, District 10 ODOT. 5 1 MR. HENDERSHOT: Jamie Hendershot, District 10 2 ODOT. 3 MR. ELDOBEJU: Saleb Eldobeju, District 10 ODOT. 4 MS. FOUGHT: Debbie Fought, District 10 ODOT. 5 MR. COEN: John Coen, District 10, ODOT. 6 MR. WILLIAMS: Thank you. A few things that I 7 want to go over. I have a few things that I will clarify, 8 but everyone knows why they are here, the Nelsonville 9 Bypass Phase 3. This is the largest stimulus project to 10 date in the State of Ohio. 11 With that, there are a few things that we need 12 to go over. The proposal notes, you will see in your 13 proposal notes, particularly proposal note 10, proposal 14 note 11, and proposal note 18, they will be changed by 15 this meeting. You will see most have a date of 4/16/09. 16 It will be changed to 6/23/09. So there is a new proposal 17 note, and that is all stimulus money documentation and 18 whatnot which goes along with a stimulus project. 19 Addendum 1 is out, I don't know if anyone has a 20 copy of that yet, but Addendum 1 is out with stabilization 21 quantities, and I am sure that we will be talking about 22 that later. So most likely this meeting will not be 23 Addendum 1. Whatever number it turns out to be. 24 If you go through the plans, I will clarify a 25 few things. This is the second project that we have had 6 1 with the Nelsonville Bypass. You will see a lot of stuff 2 in the plans with a lot of environmental plans, a lot of 3 environmental notes. There are certain things that have 4 to happen on that project that we have to satisfy a lot of 5 the requirements. 6 You will notice there is a washing requirement 7 of all of your equipment. Make sure that you pay special 8 attention to that. There is a video that everyone that 9 works on this project has to watch, a DVD explaining the 10 environmental stuff of this project. I didn't get the 11 media to play it today. I did at the last pre-bid for 12 Phase 1. I didn't have the media to play it today, but I 13 will say this: The awarded bidder, we will make sure that 14 you get all of the copies that you need of that DVD. 15 There is one thing that -- we have an addendum 16 ready to go out. A lot of it -- I have reviewed through 17 it. A lot of it can probably wait, but there is stuff 18 that is pretty important that we all need to know and need 19 to know it today because it is a pre-bid condition. Bob 20 Kerber is sitting up here in the front in the yellow 21 shirt. He is with Wayne National Forest. 22 We are going to change the plan note on sheet 23 40, and basically all that we are doing is adding that any 24 pre-bid activity on Wayne National Forest grounds, you 25 have to contact Bob Kerber first. Any of the private 7 1 properties are fine. We are free and clear with the 2 right-of-way on those. Any exploration that you do, 3 digging test holes or whatever you want to do pre-bid, 4 that is fine. 5 If you go on Wayne National Forest property that 6 the road is going through, you need to contact Bob before 7 you do that. His name is Bob Kerber, K-E-R-B-E-R. His 8 cell phone number is (740) 753-0913. Any questions with 9 that? 10 I mention that because this is somewhat unique 11 with ODOT. Normally ODOT owns the right-of-way we build a 12 road on. This job is unique where we actually do not own 13 the right-of-way. The Forest Service has granted us a 14 permit to build a highway on the Forest Service ground. 15 So Bob has been a God send for Phase 1, and he will be on 16 board hopefully for Phase 2 and Phase 3. Any questions on 17 that? 18 MR. WELCH: Yes. Tom Welch, Beaver Excavating. 19 Your note to get a permit from District 10 is null and 20 void, or is that still a necessity? 21 MR. WILLIAMS: On sheet 40? 22 MR. KERBER: I can speak to that, Steve, if you 23 would like. 24 MR. WILLIAMS: We're talking about all 25 regulatory permits, conditions -- 8 1 MR. WELCH: I am not sure what paper it's on, 2 but it's noted in there that you have to get permission 3 from the Forest Service and get permission from District 4 10 and it had to be with you at all times when you're on 5 the right-of-way during pre-bid activities. 6 MR. WILLIAMS: On page 40? Is that what we're 7 doing? That still applies. Still applies, but Bob has to 8 be contacted also. 9 MR. KERBER: And what you need from the Forest 10 Service is a letter -- all it is a permit or a letter that 11 allows you to drive off of the Forest Service trail with 12 ATV traffic. Usually if you have a permit to go into 13 Wayne, you have to stick to the trails, but this one will 14 allow you to travel anywhere that you need to within the 15 right-of-way. 16 MR. WELCH: Do you need the letter from ODOT? 17 MR. KERBER: No. You need a letter from us. 18 All you need is a letter. There is no cost for that. 19 Just let me know and I will provide one for you. 20 MR. WILLIAMS: Any questions on that specific 21 issue? 22 (No response) 23 Another issue quickly, I can resolve it today, 24 it will be in the addendum, but you will see that the 25 bridge painting items in this contract has warranties. 9 1 The warranties will be removed. The warranties will be 2 removed by addendum after the pre-bid meeting. 3 On sheet 34 of the plan, there is a note that 4 the contractor can utilize the brick plant's property, the 5 general product property for a staging area. We need to 6 retract that from this contract. That brick plant area 7 will not be available to the contractor for this contract, 8 and we will clarify that in the addendum. 9 That is about all that I had for the pre stuff. 10 We can open it up now and start the questions and answers. 11 If you ask a question, state your name and company for the 12 record. First question. 13 MR. WELCH: Me again, Tom Welch, Beaver 14 Excavating. You have the goal of 8 percent. Is there any 15 chance that possibly reducing that due to the nature of 16 this project? There is very little opportunity to meet 17 that goal. There is a lot of specialty stuff in this. 18 MR. WILLIAMS: We will answer that question. 19 Most likely no, but we will answer the question. 20 MR. BOWERS: Brad Bowers with Kokosing. I agree 21 wholeheartedly. If you look at what -- 8 percent of what 22 this contract value is going to be, that will be very, 23 very challenging. 24 MR. WILLIAMS: Anyone else have the same 25 concerns? 10 1 MR. VARRATO: Brian Varrato, Shelly & Sands. I 2 do would have that concern. 3 MR. LOMBARDO: D.J. Lombardo, Mashuda 4 Corporation, we concur with them. 5 MR. WILLIAMS: We will check into that. Brad, 6 you want to go ahead with another question? 7 MR. BOWERS: Yes, part of the scope of this 8 project is all the mine grouting in preparation for 9 producing that much grout, obviously there is going to 10 have to produce enormous stockpile of sand. In the event 11 that that quality were to underrun significantly, will 12 there be any avenue to compensation on that or are we 13 stuck with a huge pile of sand with not a whole lot of 14 market to sell it. 15 MR. WILLIAMS: Currently, right now, 10402 16 adjustment is probably the only mechanism we have for 17 that. We will not be pre-buying the sand, so I don't know 18 what other mechanism we have to compensate if there is any 19 left over. 20 MR. BOWERS: That is kind of where the question 21 was coming from. What happens if we have to stockpile it 22 300,000 tons, obviously that is something -- 23 MR. WILLIAMS: We will note the question. 24 MR. VARRATO: Brian Varrato, Shelly & Sands. 25 Regarding the grout, we were in question of, would fly ash 11 1 be removed from the spec. and more sand added. There is a 2 different design out there than what is specified, could 3 that be looked at. 4 MR. WILLIAMS: The contract as it reads now has 5 fly ash in it. As everyone is well aware, it is bid by 6 unit, the different component, and the purpose of that is 7 to somewhat play to get the best mix that will do the best 8 job. So to answer that question, I don't know that we 9 can. Right now it has fly ash mix. So whether that can 10 be removed or not, that question can't be answered today. 11 Right now that is part of the contract to use fly ash in 12 there. 13 MR. VARRATO: I guess we were just looking at 14 the cost would significantly decrease the cost if we can 15 decrease the fly ash or remove it. 16 MR. FRAZIA: Elmer Frazia, Moore Concrete. 17 Under the fly ash in materials it says it would be under 18 618, that 618 spec. The 618 had a whole lot of moisture 19 content. I was curious, could we have that changed a 20 little bit? 21 MR. WILLIAMS: We will check into that. Any 22 other questions? 23 MR. LOMBARDO: D.J. Lombardo, Mashuda 24 Corporation. Under environmental has anything been taken 25 about the asbestos and demolition item, any asbestos 12 1 removal, if there is any. 2 MR. WILLIAMS: To the best of my knowledge, the 3 asbestos, if there any in the structures, it has been 4 taken care of; if it is not taken care of, it is addressed 5 in the plans. I don't think that we found a lot of 6 asbestos in those structures. I don't think that we have 7 a lot of issues with the asbestos. I doubt you will find 8 any problem, but there should be in this contract some 9 place or -- I don't know exactly if it is in the contract, 10 but we have reports on the asbestos in all of those 11 structures, so that can be made available. 12 MR. LOMBARDO: That is taken care of? 13 MR. WILLIAMS: Yes. I don't think there is 14 nasty stuff or we would have already dealt with it. 15 MR. LOMBARDO: The other question, one of the 16 utilities -- have utilities provided any date for their 17 relocation being taken care of? 18 MR. WILLIAMS: You mean the 4-A notes in the 19 proposal doesn't have any dates? 20 MR. LOMBARDO: No. 21 MR. WILLIAMS: We will need to check into that 22 and get some dates established for that. 23 MR. CRAIG: We will get an updated 4-A note 24 issued. 25 MR. WILLIAMS: Did you hear that? An updated 13 1 4-A note will be issued, according to Alan. 2 MR. BOWERS: Brad Bowers, Kokosing. When can we 3 expect to get that, the 4-A information that you have, to 4 get the schedule. 5 MR. WILLIAMS: We don't really have the utility 6 involvement on this job as we have on others. Can't 7 really give you the exact time frame, but we'll work on 8 it. 9 MR. HEETER: Dave Heeter, Heeter Construction. 10 Is there a charge for your waste area in there to be 11 provided? 12 MR. WILLIAMS: No. There is no charge for our 13 waste area. Just follow the requirements that are in the 14 plan. Once again, this job is somewhat unique because of 15 the Wayne National Forest ground and that has to be 16 cleared and could take years to do. So we basically 17 dumped all of the waste and bar sites that we know of and 18 make it part of the contract to use those sites. 19 UNIDENTIFIED SPEAKER: A follow up on the 20 question. The waste areas, you presume, will hold the 21 amount of waste that we have on the project. 22 MR. WILLIAMS: We presume that, yes. 23 MR. HEETER: Dave Heeter with Heeter 24 Construction. I know we got to cross Route 33 to put in 25 the field for this bridge. Are you going to be able to 14 1 cross that with off highway trucks? 2 MR. WILLIAMS: That is something to look at. I 3 would say not at this time, but that is something that we 4 have to look at. That is a pretty big -- I mean, we're 5 bypassing because it is so busy. There is a lot of 6 traffic. You are talking about building the bridge on 690 7 by the college? That is where you are talking about? 8 MR. HEETER: Before you come off of 50 on the 9 four-lane, about 100, 100,000 yards across. 10 MR. WILLIAMS: I have to check into that. I 11 don't know. I can't give you an answer on that at this 12 time. 13 Next question. 14 MR. MEYER: Brandon Meyer, Independence 15 Excavating. Do any of the existing mines have to be 16 grouted, the -- 17 MR. WILLIAMS: I didn't catch the last part. 18 MR. MEYER: The Indiana bats, the mines -- are 19 there mines to be grouted? Is that an issue? 20 MR. WILLIAMS: We don't believe so because the 21 mines that we are grouting aren't deep. There have been 22 some other places that I don't know exactly -- I have not 23 memorized all 1510 sheets yet. I'm about 50 sheets short. 24 There might be -- we have done some bat 25 mitigation with some of the openings we know we are not 15 1 destroying. As far as the ones we are grouting, the 2 answer is, no, there is nothing to do with the Indiana 3 bats on this one. 4 MR. BEST: Keith Best, Sauls Seismic. Would 5 there be a chance of changing the both vibration control 6 and air control from a lump sum, a monthly pay out. We 7 provide all of these contracts at a monthly price. It 8 varies from contract to contract how long the project is 9 going to take. So almost every job there is a change on 10 that, and I was wondering if we could do it monthly. We 11 are doing both of those in one. 12 MR. WILLIAMS: Currently it is a lump sum? 13 MR. BEST: Currently it is. 14 MR. WILLIAMS: We will take that under 15 advisement. Next question. 16 MR. HEETER: Dave Heeter of Heeter Construction. 17 Is there any problem with crossing those other roads with 18 off highway vehicles? 78 -- 19 MR. WILLIAMS: 78, that is something that I have 20 to check into. It depends on what we are doing with the 21 pavement. Other routes we have been crossing, so we have 22 a -- crossing like that, I don't think that it is going to 23 be an issue. 24 MR. HEETER: So we block it. 25 MR. WILLIAMS: Or flaggers or whatever. I don't 16 1 think that it is going to be an issue at this point. 2 Next question. A very quiet bunch. Any more 3 questions? As you know this job sells on July 22, cut-off 4 for pre-bid questions is a week prior to that, which will 5 be around the 16th or so. I'm not sure exactly of the 6 date. The week before the 22nd. 7 We all know this is a huge job, huge set of 8 plans. There will be addendum coming out to clarify that. 9 So I am assuming that everyone is looking at them as soon 10 as they can to get their pre-bid questions in so we can 11 get them answered and sell it on July 22nd. 12 Any more questions. 13 MR. BOWERS: Brad Bowers, Kokosing. Kind of a 14 statement. Because of the complexity, you understand that 15 the sooner we can get the question answered, the better it 16 will be for the bid and understand it. 17 MR. WILLIAMS: We are going to get these out as 18 soon as -- any of the information that we know we will get 19 it out as soon as we possibly can. This will be out by 20 mid week next week. We are doing -- this is priority 1 21 for District 10 right now. 22 MR. VARRATO: Brian Varrato, Shelly & Sands. On 23 getting the permit from ODOT, who do we contact here? 24 MR. WILLIAMS: You go through Cheryl? 25 MR. CRAIG: Yes. 17 1 MR. WILLIAMS: Cheryl Herlan, H-E-R-L-A-N. 2 More questions? 3 MR. KERBER: Bob Kerber with Wayne National 4 Forest. I would like to clarify one thing that I said 5 about the permit, or the letter from the Wayne. The 6 letter from the Wayne is all that you need, but if you are 7 doing earth-disturbing activities, you need to contact me 8 48 hours before you do it. And you will also need 9 approval for what you are going to do down there for 10 drilling. We need to know where you are going to do it 11 and what you are going to do. Contact me before you do 12 any drilling or excavation. You will not need a special 13 permit or letter for that. The only letter that you need 14 is the letter that you get for driving on the land. 15 MR. WILLIAMS: That is just for, when you see in 16 the plans if the road is going through the Wayne National 17 Forest property, that is where that applies. ODOT, we 18 just require you to get the permit. 19 MR. VARRATO: Brian Varrato, Shelly & Sands. I 20 have not been out there. Is there any -- the 21 right-of-way, is that marked in any fashion so we can 22 tell. 23 MR. WILLIAMS: You can tell where the Wayne 24 National Forest is because it has already been cleared. 25 There is -- I can't tell you either if there is a lot out 18 1 there. I don't know what is left. You can get lost up 2 there. 3 MR. VARRATO: All of the big projects, we've 4 asked for some survey, like every thousand foot to have a 5 center line or an offset stake. Is that possible, to get 6 some kind of bearing out there? 7 MR. CRAIG: The property line is there. 8 MR. WILLIAMS: That doesn't help much, does it? 9 We do have references in the plan. 10 MR. WELCH: Tom Welch, Beaver Excavating. Since 11 the brick plant is not available in this contract, is 12 there any other parcel that could serve that purpose to be 13 available to us. 14 MR. WILLIAMS: In that map there is a staging 15 area. Do you know what it is called? 16 MR. CRAIG: I'm not sure which one you are 17 talking about. 18 MR. WILLIAMS: Down in the -- the number of the 19 job, I think it's 78. We will check into that and clarify 20 that. I believe there is one that has already been 21 cleared and everything, but I have to check that out. 22 Any other questions? Stress again that we want 23 this to sell on July 22. The earlier questions come in, 24 the earlier we can get them answered. Anything else? 25 Yes, sir. 19 1 UNIDENTIFIED SPEAKER: Could we get a copy of 2 the sign-in sheet? 3 MR. WILLIAMS: It will be attached to the 4 transcript. I will try to make some copies, but we are 5 not in our building and they let us use this room for free 6 and I would hate to run up a bunch of copy expenses. It 7 will be posted on-line. 8 Any other questions? Questions or concerns? 9 This is last call for questions. Once we close the 10 meeting, every question after we close the meeting will 11 have to be handled through our pre-bid process. So last 12 call for any questions. Hearing none, good luck to 13 everybody and have a good day. 14 (Whereupon, the proceedings were adjourned at 15 10:21 a.m.) 16 17 18 19 20 21 22 23 24 25