0001
 1              OHIO DEPARTMENT OF TRANSPORTATION
 2                          DISTRICT 8
 3                       PRE-BID MEETING
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 7   State Project No. (09)1116    :
     PID No. 84126,                :
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11           Heard by:       JOSEPH B. BASSIL, P.E.
12           Date:           October 14, 2009
13           Time:           Commencing at 11:02 a.m.
14           Place:          Ohio Department of
                               Transportation
15                           505 South State Route 741
                             Lebanon, Ohio  45036
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             Before:         David W. Moxley, RMR, CRR, CMRS
17                           Notary Public -  State of Ohio
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0002
 1            P R O C E E D I N G S
 2          MR. BASSIL:  Okay.  Let's go ahead and
 3   get started.  Good morning.  It's a little after
 4   11:00.  This is going to be a short meeting.  It
 5   looks like I don't have any contractors present
 6   here, so I don't really expect too many
 7   questions.  However, we're going to still go
 8   through the process, because what will happen,
 9   the information will be posted eventually on the
10   Web for contractors to see.  This is a pre-bid
11   meeting for the HAM Waldvogel Railroad
12   Relocation project.  This will be Construction
13   Project 1116 of '09.
14          Again, the purpose of the meeting is to
15   go over some of the major items of the contract
16   and to address some issues and answer some
17   questions that anybody might have.  If we don't
18   have the answer today, what we'll do, we'll try
19   to find the appropriate responses and put them
20   as part of the addendum.
21          Information discussed here will be posted
22   on the Web, and it will be only for
23   informational purposes.  It will not be an
24   official part of the contract.  However, the
25   addendum itself will be part of the contract.
0003
 1          My name is Joe Bassil.  I'm the district
 2   construction engineer of District 8.  I'm going
 3   to introduce some of the personnel that are here
 4   from District 8 that are available and would be
 5   involved with this contract.  To my right, Joe
 6   Smithson.  He is the project manager from the
 7   production office.
 8          Stefan Spinosa, sitting in the back, is
 9   from the production office.  Sharon Smigielski
10   is our PIO.  And Dennis Stemler is the resident
11   engineer for Hamilton County.  Cory Carfora will
12   be the project engineer on this project.  Doug
13   Raters is from our right-of-way section in the
14   production office.
15          We do have a court reporter here, so when
16   you -- if you are going to speak, please speak
17   loudly and state your name and the firm you are
18   with for the record.  We're going to collect
19   information, like I said previously, that we
20   discuss today, and the relevant information will
21   be put in an addendum, which we'll make part of
22   this contract.
23          The contract itself does consist of the
24   removal and reconstruction of an existing two
25   CSX and two CIND railroad tracks, and also
0004
 1   perform some associated work such as ballasts
 2   and sub-ballasts undercut and granular fill.  We
 3   are not going to permit any concrete or asphalt
 4   plants on the public right-of-way on this
 5   contract.  Also, the contractor will not be
 6   permitted to store equipment or material on the
 7   project site, except for short durations for the
 8   benefit of the contract.
 9          I do have an attendance sheet going
10   around.  Please sign your name and complete all
11   the other information.  We'll make copies and
12   I'll have them available for anybody that would
13   like a copy at the end of the meeting.
14          Now Joe is going to give us a brief
15   overview of this contract.
16          MR. SMITHSON:  Well, thanks, Joe.
17   Basically, the contract is just relocation of
18   four railroad lines.  Two of them are CSX tracks
19   and two of them are CIND tracks.  We're
20   relocating all the lines to the south.  Part of
21   the relocation, the existing utilities that are
22   on the south side will be moved, will stay south
23   of the new track alignment.  They will be moved
24   by -- December 31st of 2009.
25   That's the MCI Verizon.
0005
 1          The tracks will then be relocated to the
 2   south, and then at the final phase of the
 3   project, the Quest fiberoptic line and the
 4   Sprint fiberoptic line, which are existing on
 5   the north side, will also stay on the north
 6   side.
 7          The track work basically is typical track
 8   work except for based on the boring information.
 9   The test borings that we drilled, there is soft
10   soils there, so we have a plan to undercut the
11   entire -- pretty much the entire track
12   alignment.  They will undercut 4 feet below the
13   subgrade level, put a geotextile fabric down and
14   basically backfill that zone to the sub-ballast
15   level with granular material.  Then the
16   contractor will put sub-ballast and ballast per
17   the representative of the railroad's
18   specifications.
19          There's one issue on the west side of the
20   project, and that's the larger brick sewer, the
21   6-foot diameter brick sewer.  It's about station
22   102 plus 20.  We'll have to be careful working
23   in that area.  There are provisions in the plans
24   to have that TV video monitored while we're
25   doing any work in that area.
0006
 1          And there's a temporarily crossing on the
 2   project.  It's kind of -- it's two separate
 3   types of crossings for the -- because it's two
 4   different tracks.  Over the CIND track, it's a
 5   concrete crossing.  Over the CSX track, it's an
 6   asphalt and rubber crossing.
 7          MR. BOLEN:  Timber.
 8          MR. SMITHSON:  Temporary.  It's a
 9   temporary crossing, yes.  Both of those are
10   considered temporary.
11          MR. BOLEN:  Asphalt and timber.
12          MR. SMITHSON:  Asphalt, timber.  Oh, I'm
13   sorry.  And, really, that's the project in a
14   nutshell.  It's basically just track work.  The
15   tie-ins on the CSX line will be done by CSX
16   forces.  The tie-ins on the CIND line will be
17   done by the contractor's forces.
18   Representatives of the railroad will have to be
19   on-site as the contractor is working close to
20   the railroad.  That's it.
21          MR. BASSIL:  Thanks, Joe.  Just for the
22   record, could you state your name and --
23          MR. BOLEN:  Wayne Bolen with the URS
24   representing CSX.
25          MR. BASSIL:  Okay.  Next I'm going to go
0007
 1   ahead and touch on, very quickly, some items in
 2   the proposal, and then we'll touch also on some
 3   other items in the contract plans.
 4          The proposal, this has a 4 percent DBE
 5   goal.  Also, 50 percent of the work will have to
 6   be done by the prime.  This is an ARRA contract
 7   and therefore is subject to specific reporting
 8   and operational requirements.
 9          Sheet 7 of the proposal details the
10   policies and standard procedures that have to be
11   followed.  And these will have to be the current
12   versions that are in effect at the time of the
13   bid.
14          Sheet 23 does detail the wage rate
15   requirements.  This is a federal aid project, so
16   the federal rate would apply.
17          Sheet 25, the ARRA reporting
18   requirements are detailed on -- from that page
19   on.  And also just one item, that the contractor
20   will be required to provide the Form 1589 each
21   month from the date we have a signed contract.
22   CPM schedule.  A critical path method schedule
23   will be required on this contract.
24          The utilities, as Joe mentioned, some of
25   them are to be relocated by December 31st.  I'm
0008
 1   going to go over some of these utilities.  If
 2   some representatives are here present from the
 3   utility, if they could speak, please, for that.
 4   Do we have anybody from Verizon fiberoptic
 5   present?  MCI?
 6          The MCI Verizon facilities are to be
 7   completed before December 31st, 2009.  And we'll
 8   double-check on all of those.  We'll try to
 9   communicate with the utility companies and get
10   this information updated if need be.
11          Quest.  As Joe mentioned, there was six
12   months' period after notification that they have
13   during the life of the contract where they would
14   have time to relocate their facilities.  The
15   same with Sprint fiberoptic.  Do we have anybody
16   from Quest or Sprint here?
17          MR. SMITHSON:  Quest and Sprint are
18   relocating as one.
19          MR. BASSIL:  Cincinnati MSD, they have
20   facilities within the construction limits, and
21   the relocation will be made as part of this
22   contract.  Duke Electric has no facilities, and
23   Duke Gas, no facilities.  Cincinnati Bell, no
24   facilities, and Time Warner, they have no
25   facilities either.  Cincinnati Waterworks, they
0009
 1   have no involvement with this project.  The same
 2   goes for level 3 communications.
 3          Do we have any other utilities that are
 4   present here that would like to speak?  Any
 5   other information to be added?  Yes, sir?
 6          MR. STONE:  Excuse me.  I'm Charles Stone
 7   with RailAermica.  Could I say that in your
 8   reports or something that any utilities that are
 9   relocated onto the railroad's right-of-way be
10   submitted for the railroad's approval?  Just in
11   case some of them are on there now, when they
12   relocate, we'll know where they're going to be.
13   If they would submit those plans for review
14   before they are relocated.
15          MR. BASSIL:  Okay.
16          MR. STONE:  Thank you.
17          MR. BASSIL:  Okay.  The proposal at the
18   end includes the CSX special clauses, and they
19   are listed, several pages, on the end, so the
20   contractor there is advised to review this
21   information.  The completion date that's set for
22   this contract is 6/30/2011.
23          MR. BEHRENDT:  Excuse me.  You identified
24   special clauses for CSX.  There should also be
25   special clauses in there for I&O and CIND.  I'm
0010
 1   Rich Behrendt, central office.
 2          MR. BASSIL:  Okay.  Yes.  They are there,
 3   too.  That's correct.
 4          MR. BEHRENDT:  Okay.
 5          MR. BASSIL:  Thank you.
 6          MR. BEHRENDT:  Sure.
 7          MR. BASSIL:  The contract plans, this
 8   contract will follow the 2008 specifications,
 9   and there are special provisions that are
10   attached to the back of the contract.
11   Contractors are advised to review those.
12          Sheet 4 of the contract, relative to
13   nighttime construction, contractors are to be
14   aware that there will be no construction
15   between the hours of 11:00 p.m. to 7:00 a.m.,
16   and they should prepare their bid accordingly.
17   Also, the latest CSX design guidelines will
18   need to be followed.  And I would assume the
19   same would go for the Indiana Railroad section,
20   too.
21          The construction notification:  It does,
22   the contract, require that the contractor shall
23   provide the railroad a minimum of three working
24   days in advance of any work performed within or
25   adjacent to the railroad right-of-way.  Also,
0011
 1   when there is a need for a flagger, a one-week
 2   prior advance notice will need to be given to
 3   the railroad to provide that flagger.
 4          Sheet 4 does address some hazardous waste
 5   material sampling requirements.
 6          Sheet 7, there is a note about the
 7   requirement for televising the existing brick
 8   sewers.  I think Joe had mentioned something
 9   about them a little earlier, so you will have to
10   televise them before and after.
11          MR. SZEKERESH:  With respect to the City
12   of Cincinnati does it say during -- while
13   working?
14          MR. SMITHSON:  Contractor for continuous
15   monitoring, videotaping.
16          MR. BASSIL:  They have to be monitored
17   continuously, yes, sir.  Sheets 11 through 17,
18   the CSX standards are listed there.  Also the
19   Central Indiana Railroad standard drawings are
20   shown on sheets 18 through 26.  That's all the
21   information I have.  I don't know if there are
22   any questions, comments.
23          I expected the meeting to be short.  So
24   if there are no questions -- yes, sir?
25          MR. BOLEN:  I've got a comment about the
0012
 1   railroad flagger.  You mentioned one week.  It
 2   may take longer than one week, up to three weeks
 3   initially, to get the flagger set up on a job,
 4   because they have to go through union
 5   advertisement.  Once the job is set up, that --
 6          MR. BASSIL:  Just again, for the record,
 7   you need to always mention your name.
 8          MR. BOLEN:  Wayne Bolen, URS.
 9          MR. BASSIL:  Okay.
10          MR. BOLEN:  CSX flagging would require at
11   least three weeks to establish a flagger.
12          MR. BASSIL:  I think we will modify that
13   to make that a requirement of the contract.
14          MR. FRANK:  48 hours would be good for
15   us.  A formal statement -- Terry Frank with
16   Xorail --
17          MR. BASSIL:  Can I ask you to -- you
18   would have to say your name every time you
19   speak.
20          MR. FRANK:  Terry Frank with Xorail.  A
21   formal statement has already been submitted, and
22   it plans a 72-hour notice for providing a
23   flagger for CIND.  It's already been --
24          MR. BASSIL:  72-hour notice, okay.
25   That's adequate for a flagger for you guys?
0013
 1          MR. FRANK:  Yes.
 2          MR. BASSIL:  Okay.
 3          MR. BEHRENDT:  Rich Behrendt of the
 4   central office.  Just as a point of
 5   clarification, what we would probably, I would
 6   think we would do is, at the preconstruction
 7   meeting, is we would have the contractor there
 8   with both CSX and RailAmerica, and we can
 9   sort --
10          MR. BASSIL:  We'll set the parameters.
11          MR. BEHRENDT:  Because I know there are
12   times we can get a flagger from CSX in a week,
13   or some of that can be worked out.  But from a
14   formal standpoint in the documents, let's keep
15   it with what the railroad has indicated.
16          MR. BASSIL:  Okay.
17          MR. BEHRENDT:  You know, at the
18   preconstruction meeting, we can work out some of
19   the nuts and bolts.  Are you going to be
20   handling CA for CSX?
21          MR. BOLEN:  That's correct.  Wayne Bolen,
22   URS.
23          MR. BASSIL:  Thank you, Wayne.  Okay.
24   Any other questions?  Comments?
25          If not, the meeting is concluded.  I do
0014
 1   have the copies available here just if you would
 2   like to get a copy for the record.
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 4                    - - -
 5     PROCEEDINGS CONCLUDED AT 11:19 A.M.
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0015
 1                    C E R T I F I C A T E
 2             I, David W. Moxley, RMR, CRR, CMRS, the
 3   undersigned, a court reporter for the State of Ohio, do
 4   hereby certify that at the time and place stated herein,
 5   I recorded in stenotypy and thereafter had transcribed
 6   into typewriting under my supervision the foregoing
 7   pages, and that the foregoing is a true, complete and
 8   accurate report of my said stenotype notes.
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                            _______________________________
13                          David W. Moxley, RMR, CRR, CMRS
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