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ODOT Home > Divisions > Information Technology > Kronos Application Site > Kronos Project Blog
Kronos will replace outdated paper timesheets with a user-friendly, reliable, electronic system that will save employees time and the department money. Employees will manage their time with a variety of tools, including a wall-mounted device called "InTouch," Telephone Time Entry (TTE), a smart phone application and office computers.
April 30
New Timekeeping System Coming Soon

 
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Facing change in the workplace can sometimes be a scary thing, and Kronos – ODOT’s new electronic timekeeping system -- will mean changes for department employees when it is rolled out with the first pay period of the new fiscal year. But once they get comfortable with the new features, it will be hard to imagine how they ever worked without it.
 
Kronos will handle all time and labor tracking along with leave requests and activities performed by employees. The implementation of Kronos will include the installation of InTouch devices, which will allow employees to conveniently “swipe” in and out of locations using new badges to be issued to the workforce along with the release of Kronos. The InTouch devices are designed with an easy to use graphics interface that will appeal to all ages and will be installed in a centralized location accessible to all employees.
 
However, not all locations within the department will have an InTouch device; Employees working in office settings will be able to benefit from the many perks the new set up has to offer from their work computers.
 
The department is planning training sessions for ODOT all employees and managers in the use of the new system and devices. This training is expected to begin the next couple of months.
 
By Greg Pore, Central Office
 

 

April 30
Modernized Timekeeping To Make Time Fly

 
 
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Managing the labor hours of more than 5,600 ODOT employees is a time-consuming task, further complicated by the use of paper timesheets. ODOT’s primary time-keeping method is the familiar AU-15 paper timesheet filled out by employees, approved by managers, entered into the “On-Time” system by timekeepers, which then get sent to payroll, also known as the Ohio Administrative Knowledge System.
 
Does passing pieces of paper from one person to another sound like a long, labor-intensive process with increased chances for errors? It is.
 
AU-15’s were introduced decades ago. Only slight improvements have been made since. But with a little modern ingenuity, paper timesheets will soon become history.
 
“This is an exciting time to be an ODOT team member as we progress further into the 21st century,” said Division of Information Technology Deputy Director Spencer Wood.
 
ODOT is modernizing time-keeping duties with the introduction of Time & Equipment Administration & Management Systems (TEAMS). Consisting of two different projects working cooperatively with one another, TEAMS will combine time and equipment tracking into one faster and easy to use structure.
 
The first project, the Activities, Cost and Time System, manages the processes for time and activity entry, payroll, and leave requests. It will replace On-Time and Request for Leave processes with the newer “Kronos” by July 1.
 
Kronos will handle all time and labor tracking along with Request for Leave and activities performed by employees. This will allow employees to focus on everyday duties instead of extra paperwork. After Kronos is deployed employees will still enter their activities into the existing TMS system until the new activities tracking system is implemented in phase 2.
 
The second major project, the Equipment & Inventory Management System, will record department assets such as equipment, materials, and parts. It will handle work orders, streamline management and reporting of maintenance activities, and support cost accounting functions.
 
TEAMS’ ultimate goal is to support ODOT’s Strategic Plan to deliver safe, high quality transportation more efficiently by collecting more accurate data and eliminating redundant and unnecessary tracking processes.
Business Process Analyst Angela Haskins-Carr says that she looks forward to the new timesheet system. “It will be great to be able to handle all of the time-related processes in one system,” she said.
 
By Greg Pore, Central Office
 

 

April 30
InTouch Devices Arrive On Time

Chris Uguru, information technician 2 in the Division of Information Technology at Central Office unpacks the first In-Touch device. The shipment of 176 devices arrived on time helping keep the project on schedule for its June 27, 2012, full deployment.
Ugaru 1.jpg

April 30
New Timekeeping System Coming Soon

Facing change in the workplace can sometimes be a scary thing, and Kronos – ODOT’s new electronic timekeeping system -- will mean changes for department employees when it is rolled out with the first pay period of the new fiscal year. But once they get comfortable with the new features, it will be hard to imagine how they ever worked without it.

 
Kronos will handle all time and labor tracking along with leave requests and activities performed by employees. The implementation of Kronos will include the installation of InTouch devices, which will allow employees to conveniently “swipe” in and out of locations using new badges to be issued to the workforce along with the release of Kronos. The InTouch devices are designed with an easy to use graphics interface that will appeal to all ages and will be installed in a centralized location accessible to all employees.
 
However, not all locations within the department will have an InTouch device; Employees working in office settings will be able to benefit from the many perks the new set up has to offer from their work computers.
 
The department is planning training sessions for ODOT all employees and managers in the use of the new system and devices. This training is expected to begin the next couple of months.
 
By Greg Pore, Central Office

 

 

 About this blog

 
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Kronos will replace outdated paper timesheets with a user-friendly, reliable, electronic system that will save employees time and the department money. Employees will manage their time with a variety of tools, including a wall-mounted device called "InTouch," Telephone Time Entry (TTE), a smart phone application and office computers.