ODOT/ACEC Partnering Award

Excellence in Highway Design

2018 Nomination Template

Project Nomination Deadline: March 5, 2018

District Capital Program Administrator Final Submission Deadline: March 23, 2018

transportation.ohio.gov	www.acecohio.org

The nomination process has two steps:

Consultants and/or ODOT Employees complete a draft nomination using this Word template

Draft nominations (in MS Word format) are to be emailed to the respective ODOT District Capital Program Administrator (see the map and table below) by Monday, March 5, 2018

Please save this file using unique name(s) for your nomination(s) to avoid confusion and overwriting issues.

Completed document should be no more than 25 total pages, maximum (not including the embedded picture pages).

All requested images should be included using the Picture fields available with the specific questions.

Do not submit hard copies of any nomination materials, attach additional documents and do not send CD-ROMs.

Many entry fields in this form accept ‘Rich Text’ formatted material, but reformatting directly in the fields is limited/restricted due to the templated nature of this presentation. Copying and pasting of formatted text, including bulleted text, indents, font size, etc., from other unrestricted Word files or other documents is possible and acceptable.

District Capital Program Administrators use this portal link (ODOT Intranet Only) to submit pre-screened/completed nomination Word format document(s) by Friday, March 23, 2018

Please save file(s) using unique name(s) for each nomination to avoid confusion and overwriting issues.

Each district may submit a maximum of two (2) submissions per category for final review

ODOT DISTRICT CAPITAL PROGRAM ADMINISTRATORS
D-1: Chris Hughes (419) 999-6901 chris.hughes@dot.ohio.gov	D-2: Mike Gramza (419) 373-4466 mike.gramza@dot.ohio.gov
D-3: Bob Weaver (419) 207-7158 bob.weaver@dot.ohio.gov	D-4: Gery Noirot (330) 786-2270 gery.noirot@dot.ohio.gov
D-5: Jason Sturgeon (740) 323-5100 jason.sturgeon@dot.ohio.gov	D-6: Thom Slack (740) 833-8340 thom.slack@dot.ohio.gov
D-7: Matt Parrill (937) 497-6802 matt.parrill@dot.ohio.gov	D-8: Stefan Spinosa (513) 933-6639 stefan.spinosa@dot.ohio.gov
D-9: Christopher Pridemore (740) 774-9067 christopher.pridemore@dot.ohio.gov	D-10: Eric Reed (740) 568-3951 eric.reed@dot.ohio.gov
D-11: Nick Susich (330) 308-3996 nick.susich@dot.ohio.gov	D-12: Greg Kronstain (216) 584-2166 gregory.kronstain@dot.ohio.gov

Project Nomination Form

Project Name:	Enter Project Name.
Project PID:	Enter PID
Consultant Agreement No.:	Enter Consultant Agreement No
County or Municipality:	Enter County or Municipality
ODOT District:	Choose an ODOT District.
Consultant Name:	Enter Consultant Name.

Category for which project is being nominated	Choose a category.
Construction Value	Construction Value.
Construction Project Number	Construction Project Number.
Dates of PS&E, Letting and Construction Completion	Must be constructed in the previous two calendar years using Federal Funds.
Name of Organization Submitting	Click here to enter text.
Contact person for award-related material/submittal (Name, email, phone, mailing address)	Contact person for award-related material/submittal (Name, email, phone, mailing address)
Region Contact Person and their role	Region Contact Person and their role
Project Personnel and their roles, including significant players from bureaus (e.g. Structures), agencies, consultants, etc.	Project Personnel & Roles.

Award Ceremony Information:

Person(s) accepting award at ceremony (Name, Email, phone)	Person(s) accepting award at ceremony (Name, Email, phone)
Names to show on certificate, up to 6 persons and their companies or roles	Names to show on certificate (up to 6)
One JPG image to be used on certificate

Executive Summary:

Overall purpose, goals, and design methodology	Overall purpose, goals, and design methodology
Highlight any unique aspects of the project	Highlight any unique aspects of the project

Judging Criteria:

Project Development Process

1	Project development schedule maintained
a.	Consultant completion schedule, scoped vs. actual	Consultant completion schedule, scoped vs. actual
2	Effective comment and conflict resolution process	Effective comment and conflict resolution process
3	Cooperative and effective project management	Cooperative and effective project management
4	CES Score for project	CES Score for project
5	Consultant Contract History
a.	Prime Agreement – Scope and Fee	Prime Agreement – Scope and Fee
b.	Modifications – Scope and Fee	Modifications – Scope and Fee

Plan and Contract Quality

1	Project bid cost relative to budget estimates as a measure of fiscal planning	Project bid cost relative to budget estimates as a measure of fiscal planning.
2	Quantity variations
a.	Total number of bid items on project(s)	Total number of bid items on project(s).
b.	Number of items for which the final quantity was within 2% of the quantity as let	Number of items for which the final quantity was within 2% of the quantity as let.
3	Contract Change Orders
a.	Number and value of change orders. Explain why changes were needed	Number and value of change orders. Explain why changes were needed.
b.	Number of design related changes. Explain why changes were needed	Number of design related changes. Explain why changes were needed.
c.	Dollar change from “as let” cost due to CCO's and quantity revisions	Dollar change from “as let” cost due to CCO's and quantity revisions.
d.	Cost change as percentage of as let cost	Cost change as percentage of as let cost.
4	Addenda
a.	Number of addenda issued prior to letting	Number of addenda issued prior to letting.
b.	General nature and change in construction cost for each addenda	General nature and change in construction cost for each addenda.

Alignment and Location Design

1	Alternatives
a.	Number and general nature of alternative alignments including relationship to location of existing roadway	Number and general nature of alternative alignments.
2	Alignment fit
a.	Efforts to fit to topography thereby minimizing cuts and fills, allowing flatter backslopes, more gradual driveway slopes, etc.	Efforts to fit to topography.
3	Design practices
a.	Safety and maintenance-related considerations incorporated into design. (Improving vision, raising grade through marshes, etc.)	Safety and maintenance-related considerations.

Cost-Effective Design

1	Safety and maintenance-related considerations. Identify this impact in terms of ODOT construction cost, cost to traveling public, or cost to entire public	Safety and maintenance-related considerations.
2	Project Maintainability	Project Maintainability.

Complexity of Design

1	Unusual, non-standard, or innovative design features and practices	Unusual, non-standard, or innovative design features and practices.
2	New technology and products used	New technology and products used.
3	Degree of coordination and timing	Degree of coordination and timing
4	Number and type of controls governing	Number and type of controls governing.
5	Number of traffic control stages	Number of traffic control stages.

Community Sensitive Design

1	Mitigation of Adverse Impact on Public During Construction	Mitigation of Adverse Impact on Public During Construction.
2	Preservation of Natural Areas	Preservation of Natural Areas.
3	Reestablishment of Natural Vegetation or Wetlands	Reestablishment of Natural Vegetation or Wetlands.
4	Preservation of Historical and Archeological Features	Click here to enter text.
5	Enhancement of Cultural Resources	Enhancement of Cultural Resources.
6	Community Sensitive Design	Community Sensitive Design.
7	Overall Aesthetic Appeal	Overall Aesthetic Appeal.

Location Map(s)

At least one high-level location map. Please attach an IMAGE FILE of your map here (take and upload a snapshot or screen capture image if the original map is only available as a PDF or other non-compatible image file format)

Photographs

Use the Picture boxes below to add up to 10 digital photos (.JPG or other compatible format) suitable for large-screen display. Before-and-after photos are encouraged. Please use the caption field to provide details on each image.

Photo 1 Caption.

Photo 2 Caption.

Photo 3 Caption.

Photo 4 Caption.

Photo 5 Caption.

Photo 6 Caption.

Photo 7 Caption.

Photo 8 Caption.

Photo 9 Caption.

Photo 10 Caption.