The ODOT Permit forms MR 505, MR 509, and MR 678 have been modified to make them more consistent statewide. The format, text, and content of the forms must

not be altered. This ensures that ODOT customers are being treated uniformly and fairly and that the same information is being requested and obtained across the state. Though the new applications are tailored more towards access type permits, they are universal enough to be used by Utility Companies as well.

The majority of changes were made in the format and content of the Permit Application form MR 505. Below is a summary and explanation of the new features on this form.

# 1: The line stating that permit applications must be filled out by the property owner, contractors and/or developers has been removed. Application by contractors, and or consulting firms will not be acceptable. Agents working for utilities are acceptable. If an applicant knows the consulting firm or contractor’s name, there is an area on the reverse side for them to supply that information. Keep in mind, it is the property owner that is responsible for compliance.

# 2: The “type of permit” has been added to the form to define the type of permit being requested.

# 3: Remains the same

# 4: The location of the work being performed has changed to more accurately define where the location of the work will take place. Also, added into this line is an area designating what side of the road the applicant will be working on with regards to north, south, east, west.

# 5: This information is required for compliance with the State Highway Access Management Manual. It should include the number of accesses on adjacent parcels, and the distance from them to the proposed access. This will expedite consolidating accesses when being reviewed by planning personnel.

# 6: This statement informs applicants of the phone number for OGPUPS. They also must contact OGPUPS two working days prior to starting date. It also refers to the applicable ORC sections. A call must be made to OGPUPS at 1-800-925-0988.

#7 : Remains the same.

# 8: This section requires all applicants to have in place the proper traffic control while working in the right of way, instead of on the pavement and shoulder.

# 9: This replaces number 10 on the old permit application. It required the applicant to comply with all the conditions, restrictions, and regulations of the Department of Transportation. The major flaw in the previous application was that the applicant agreed to comply with conditions, restorations, and regulations that were not clearly defined. This becomes a major problem when ODOT attempts to enforce compliance. The easiest way to overcome this problem is for each District to make up a package that came be distributed when a person applies for a permit. Items to include might be the standard drawing BP-4.1, reference section 803.11 mailbox facilities, and 803-2 Urban residential drive details. If District uses other specific note sheets, the items pertaining to a particular type of permit should be included for review. In this way, the applicant knows immediately what is expected, and any questions he/she has can be answered at that time.

The reverse side has a different look as well.

Instruction / Information box

# 1: This refers to the State Highway Access Management Manual requirements. Should anyone need a copy of this it can be obtained at the Access Management Manual Web site;

# 2: This refers to the alphabet section where you may require additional documents that the permittee will need to submit with their permit application. These should be reviewed prior to filling out the application, to insure that all pertinent documentation is submitted.

As an example, on a residential driveway, an individual may be required to supply the following information; Item A, a map or plat map showing the property location, property lines, amount of frontage on state highway, and on other abutting public roads, if any. On a commercial application, you may request: Item I signing and striping plans, and item L Performance bond.

The information contained in this section would be for Planning personnel to review.

# 3a: This refers to residential subdivisions: what is needed here is the type and the number of units that will be in the proposed development, regarding, single family, apartment, or townhouse.

# 3b: This section refers to commercial developments requiring information for trip generation in and out of the proposed facility. All estimated trip generations should be in line with the current ITE trip Generation Manual

# 3c: This is the information needed to determine if the development warrants a traffic impact study. Information regarding #3a thru #3c should be completed by individual prior to submitting the application

# 3d If the permittee is aware of their consulting firm and/or contractor it should be entered.

# 4: Remains the same.