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Disadvantaged Business Enterprise Program
Forms, Resources & Announcements

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 Resources

 
Other Resource Links
 

 DBE Program Information

 
  
  
collapse Document Category : Goal Setting - Overall ‎(3)
2017-2019 Highway DBE Goal FHWA Approval Letter.pdf2017-2019 Highway DBE Goal FHWA Approval Letter
2017-2019 Highway DBE Goal Methodology.pdf2017-2019 Highway DBE Goal Methodology
2017-2019 Transit DBE Goal and Methodology.pdf2017-2019 Transit DBE Goal and Methodology
collapse Document Category : Meetings ‎(1)
DBE Updates Meeting Slides 2017-10-02.pdfDBE Updates Meeting Slides 2017-10-02
collapse Document Category : Program Plan ‎(1)
DBE Program Plan.pdfDBE Program Plan
 

 Contractor & Consultant DBE Goal Resources

 
  
  
Contractors Good Faith Efforts Guidelines.pdfContractors Good Faith Efforts Guidelines
DBE Affirmation Form (PN013) - Projects Sold on or before August 30, 2018.docxDBE Affirmation Form (PN013) - Projects Sold on or before August 30, 2018
DBE Affirmation Form (PN013) - Projects Sold on September 1, 2018 or thereafter.docxDBE Affirmation Form (PN013) - Projects Sold on September 1, 2018 or thereafter
DBE Final Affidavit of Payment.docxDBE Final Affidavit of Payment
DBE Good Faith Efforts Sanctions.pdfDBE Good Faith Efforts Sanctions
DBE Termination Form (PN013).docxDBE Termination Form (PN013)
DBE-Bids.BIN File – DBE Utilization Plan.aspxDBE-Bids.BIN File – DBE Utilization Plan
eLearning Course on DBE Goal Attainment (Ohio LTAP).aspxeLearning Course on DBE Goal Attainment (Ohio LTAP)
Good Faith Efforts Template - Consultant Services.docxGood Faith Efforts Template - Consultant Services
Good Faith Efforts Template - Contractor.docxGood Faith Efforts Template - Contractor
LPA Contractor’s Utilization Plan Form .aspxLPA Contractor’s Utilization Plan Form
LPA's Bid Opening Date Form.aspxLPA's Bid Opening Date Form
NAICS to Worktype Walkway.xlsxNAICS to Worktype Walkway
 

 Materials & Supplies Vendor (MSV) Resources

 
 

 EEO/OJT

 
  
  
collapse I : Documents ‎(2)
OJT Program Plan.pdf
  
FHWA-1273 Required Contract Provisions - Federal-aid Construction Contracts (see part II. Nondiscrimination).aspx
  
collapse I : Forms ‎(2)
Form FHWA-1391 - Federal-aid Highway Construction Contractors Annual EEO Report.aspx
  
Input Form 29 (I29) - Work Hour Report.aspx
  
 

 Supportive Services Documents

 
  
  
Supportive Services Processes and Guidelines - Final 9.14.18.pdfSupportive Services Processes and Guidelines - Final 9.14.18
Supportive Services Application.aspxSupportive Services Application
Capacity Building Application Information.pdfCapacity Building Application Information
Mentor Protégé Application Information.pdfMentor Protégé Application Information
Mentor Protege Program Document.pdfMentor Protege Program Document
Business Plan Resources.pdfBusiness Plan Resources
eLearning Courses on DBE Supportive Services and DBE Business Plan Resources (Ohio LTAP).aspxeLearning Courses on DBE Supportive Services and DBE Business Plan Resources (Ohio LTAP)
 

 Announcements

 
  
  
  
12/11/2018

​ODOT is implementing a new On-the-Job Training Program Plan. The OJT Program is a federally mandated program, set forth in 23 CFR 230, that is intended to offer equal opportunity for the training and upgrading of minorities, women, and disadvantaged persons toward journeyperson status in the highway construction trades. This new program plan will become effective on January 1, 2019 and includes a number of changes from ODOT’s prior voluntary OJT Program. The complete program plan is available at:

http://www.dot.state.oh.us/Divisions/ODI/SDBE/OJTDocs/OJT Program Plan.pdf

The following list provides a summary of the most important aspects of the new OJT Program:

  • Participation in the OJT Program will be mandatory for all prime contractors who enter into at least one FHWA-funded highway construction contract with ODOT in that calendar year or are working as a prime contractor on a multi-year contract with ODOT in that calendar year;
  • ODOT will establish an annual training goal each calendar year, and the prime contractor must demonstrate “good faith efforts” to meet the training goal. The OJT Goal for calendar year 2019 is 7.6%;
  • Trainee hours will be counted for all construction projects located in the State of Ohio for the calendar year, including Federal, State, local and privately funded;
  • Prime contractors will not be required to submit any additional documentation to ODOT in order to track the trainee goals—
    ODOT will utilize DAS Input 29 Form in order to track this data;
  • In the event a prime contractor fails to meet the annual training goal, the prime contractor must submit “good faith efforts” documentation to ODOT setting forth the reasons why the prime contractor was unable to meet the annual training goal.  By submitting good faith efforts, the prime contractor will be deemed in compliance.

Should you have any additional questions about the OJT Program Plan, please contact ODOT’s Office of Small & Disadvantaged Business Enterprise at 614-466-3957.

  
8/15/2018

​Click the above link to access a revised Notice to Industry regarding Counting Expenditures with DBE Materials and Supplies Vendors (MSVs) toward DBE Goals.

  
8/13/2018

Click the above link to access a Notice to Industry regarding the requirement for firms to complete the FHWA-1391 form.

  
7/5/2018

Notice to Industry
 
From the Ohio Department of Transportation 
 
Division of Opportunity, Diversity and Inclusion
 
July 5, 2018
 
Attention Prime Contractors:
 
The FLSA does not allow for deductions for items which are considered to be primarily for the benefit or convenience of the employer.  *“Some examples of items which would be considered to be for the benefit or convenience of the employer are tools used in the employees work, damages to the employers property by the employee or any other individuals, financial losses due to clients/customers not paying bills, theft of the employers property by the employee or other individuals.  Employees may not be required to pay for any of the cost of such items if, by so doing, their wages would be reduced below the required minimum wage or overtime compensation.  This is true even if an economic loss suffered by the employer is due to the employees negligence.”
 
Deductions that are not allowable that the Department has recently addressed are for Cell phones or cell phone insurance, and vehicle damage caused by an employee driving an employers vehicle.
 
For purposes of this notice, minimum wage could also be considered the prevailing wage.
 
ODOT will evaluate deductions as such on a case by case basis as certified payroll are audited.
 
*Taken from USDOL Fact Sheet #16:  Deduction From Wages for Uniforms and Other Facilities Under the Fair Labor Standards Act (FLSA)
 
For questions or additional information, please contact Danette Shuler, Contractor Compliance Manager, Danette.Shuler@dot.ohio.gov / 513.933.6530

  
6/12/2018

A recording of the Materials and Supplies Vendors (MSV) Informational Webinar​ held Tuesday, June 12, 2018 may be viewed at http://media.dot.state.oh.us/DOTMediasite/Play/32096ea3ffe14315be13a7c82fe2feac1d

Note: A version of Microsoft Silverlight must be installed in order to view the recording. This is a free download from Microsoft. Mac users can download Silverlight through Safari.​

Materials distributed to those who attended in person (Notice to Industry, Fact Sheet, Relevant Federal Regulations) are available in the Materials & Supplies Vendor (MSV) Resources section at the bottom left of this page.

  
5/18/2018

Title:    Materials and Supplies Vendors (MSV) Informational Webinar

Date:    Tuesday, June 12, 2018   

Time:    10am – 12pm

Link:    http://media.dot.state.oh.us/DOTMediasite/Play/32096ea3ffe14315be13a7c82fe2feac1d

Note: A version of Microsoft Silverlight must be installed in order to view the live webcast and/or watch it later. This is a free download from Microsoft. Mac users can download Silverlight through Safari.


  
3/12/2018
  
9/9/2016

LPA Local-let DBE Utilization Plans
In order to comply with federal requirements, ODOT has implemented PN-013 which requires DBE commitments to be gathered at bid time for all LPA federally-funded contracts.  This requirement will become effective on October 1, 2016.  The proposal note to support this process is being included in the bidding templates and will be included in the project documentation when it is advertised. 

Please be advised that failure to comply with the requirements of the proposal note, including, but not limited to the submittal of DBE Utilization Plans at bid time, will result in the bid being rejected as nonresponsive. 
Should you have any further questions about these process changes, please contact Tom Yanka, Goal Attainment Manager, Office of Small & Disadvantaged Business Enterprise, at thomas.yanka@dot.ohio.gov.