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Request for Proposals Re-POST

ODOT’s Research Section is reposting a Request for Proposal (RFP) for the two projects listed below. One project is for ODOT (focusing on the state transportation system) and one project is for Ohio’s Research Initiative for Locals – ORIL (focusing on the local transportation system).

Changes have been made to the Proposal Formatting and Submission Guidelines. Should you decide to develop a response for submission, you will find several helpful pieces of information below the project list. Please pay careful attention to this information, as it will ultimately lead to developing the most successful submission.

Please read all sections of the RFP thoroughly and review the Proposal Formatting and Submission Requirements for either Research or ORIL. Be aware that the formatting requirements for ORIL differs from those of ODOT, so be sure you are following the correct requirements.

As a reminder:

  • The proposal and budget form will be submitted using an online system, Formstack. You will complete general information on the form, then attach a MS Word and PDF of the proposal and the Excel budget form. After you click submit, you will receive a confirmation email. Attachments are limited to 14 MB.
  • Emailed submissions will not be accepted.
  • Non-Ohio based organizations must include an Ohio based partner within the proposal having at least 20% of the total cost or labor of the proposal.
  • Questions regarding a RFP or submission process should be submitted using the RFP Inquiry form located on the RFP site.
Solicitation # Project Title ​Clarifications Deadline Formatting
2020-05 Optimizing Maintenance Equipment Tracking  Click here 9-27-2019 Click here
2020-ORIL2 Design of Micro-Surfacing and Chip Sealing Mixes with RAP for Local Roadway Applications None, yet 9-27-2019 Click here

To view the RFPs, please click on the solicitation number. Submission instructions are noted on the RFPs. Please adhere to these instructions. Non-compliance with the formatting and submission guidelines is cause for the rejection of a submission. Cost estimates for the posted projects are not available.

All questions concerning the RFPs, including technical clarifications of the projects as well as formatting and submission of proposals, should be submitted using the RFP Inquiry Form. Clarifications will be posted to the Research website as they become available, so check regularly for updates.

In order to be considered, your submission must be received by Research by 3:00 PM (ET) on September 27, 2019. Absolutely no extensions will be granted to this deadline. Please make your submission in plenty of time to allow for servers to process your submission. All items received after 3:00 PM (ET), according to the ODOT computer time, on the due date will not be considered.

Submissions will be submitted using an online system, Formstack. You will complete general information on the form, then attach a MS Word and PDF of the proposal and the Excel budget form. After you click submit, you will receive a confirmation email. Attachments are limited to 14 MB. An email confirmation will be sent to the sender’s email address acknowledging that the submission has been received. It is the submitter’s responsibility to ensure that their submission has been received by Research by the stated deadline. The confirmation email is the only acceptable proof that a submission has been made. In the event a submitter wants to challenge whether or not their submission was received by the deadline, the confirmation email will be the only evidence accepted. Failure on the submitter’s part to provide a copy of the Research confirmation email will result in a submission being considered late and therefore ineligible for consideration.

ODOT’s research program is not a grant program. All research projects are treated as reimbursement contracts for services rendered. To review ODOT’s standard research contract, please click here. If your organization is unable to accept the terms of this contract, do not submit a proposal for consideration. Submission of a proposal is considered an acceptance of the standard research contract. All projects are subject to the policies and procedures outlined in the RD&T2 Manual of Procedures. To review the manual, please click here.

All posted projects will be funded through ODOT’s State Planning & Research, Part B program at a ratio of 80% federal funds and 20% state funds. The projects are expected to begin during fiscal year 2020 (July 1, 2019 – June 30, 2020); a specific start date is not available.

The research program is open to the entire transportation research community, including public and private universities and consultants. ODOT does not prequalify researchers and accepts submissions from out-of-state organizations. ODOT is an equal opportunity employer. ODOT reserves the right to reject any and all proposals. All projects are subject to the availability of funding.

Thank you for your interest and partnership in meeting the evolving needs of Ohio’s transportation system, which is one of the largest in the nation. ODOT is grateful to the community of researchers who apply their skills and talents towards improving transportation in Ohio, and thereby, contribute to the quality of life for all Ohioans. Your efforts make a real difference to our collective future.

Specific Assurances with Respect to Federally-Assisted Projects
The Ohio Department of Transportation in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all bidders including disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability, low-income status, or limited English proficiency in consideration for an award.