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Research, Development & Technology Transfer (RD&T2)
Manual of Procedures

Chapter 2 - Roles and Responsibilities

2.6 – SUBJECT MATTER EXPERTS

Subject Matter Experts (SMEs) shall have the expertise to adequately evaluate and manage the technical aspects of the research. They should also devote sufficient time to maintain full familiarity with the subject matter content and progress of the work throughout the life of each project. In the past, much of our transportation research has occurred in technical silos. In order to meet our strategic goals, a more holistic, integrated and collaborative approach is required. IRIS strongly encourages every research project to include a minimum of two SMEs. This will provide stability in the technical oversight of the project in the event that one SME leaves ODOT or is unavailable for an extended period of time. If a panel of SMEs is created (three or more), the panel may include representatives from ODOT, FHWA, other government agencies or private entities. A representative from DoIT’s Office of Application Services may serve as a panel member on any project that involves the development of any hardware/software products.

The subject matter experts have responsibility for the following functions:

  • Developing problem statements, requests for proposals, and preliminary cost estimates in relationship to the strategic research plan.
  • Conducting preliminary literature searches to support research requests.
  • Reviewing proposals and making recommendations for selection of research entities.
  • Attending Controlling Board meetings to answer technical questions concerning research projects as needed.
  • Providing technical advice and guidance.
  • Attending meetings such as start-up meeting, review sessions, and results presentations.
  • Reviewing quarterly progress reports and providing feedback as appropriate.
  • Making recommendations to Office Administrators and IRIS Project Managers regarding modifications to project scope, budget, and time.
  • Reviewing and evaluating subject matter content within interim and draft reports to assess the accomplishment of project objectives and goals.
  • Identifying intended implementation outcomes of the research project. Providing a list to IRIS of what may be affected by the outcomes of the research findings.