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Research, Development & Technology Transfer (RD&T2)
Manual of Procedures

Chapter 5 - Project Management

5.0 – GENERAL

The efficient and effective management of a project is critical to the overall success of the research. Active participation of all individuals (e.g.: researchers, Subject Matter Experts, and IRIS) is necessary to ensure projects progress appropriately and issues are addressed in a timely manner.

This chapter outlines the process for managing research projects. It is organized by stages of the project management process: Initiation (see Section 5.1), Contracting (see Section 5.2), Execution (see Section 5.3), Closeout (see Section 5.4), and Termination (see Section 5.5)

Chapter 5
5.0 General
5.1 Project Initiation
  5.1.1 Controlling Board Approval
  5.1.2 Project Startup Meeting
5.2 Project Contracting
  5.2.1 Standard Agreements
 

5.2.2 Project Modifications Requiring Conract Modifications

5.2.2.1 Time Modifications
5.2.2.2 Funding Modifications
5.2.2.3 Encumbrance Amount Modifications
5.2.2.4 Scope Modifications
5.2.2.5 Multiple Modifications
5.2.2.6 FHWA Approval

  5.2.3. Project Modifications Requiring Approval from IRIS
  5.2.3.1 Change in Project Personnel
5.2.3.2 Budget Line Item Change/Reallocation of Funds
5.2.3.3 Disseminating Preliminary Research Results
5.2.3.4 Travel
5.2.4 Noncompliance
5.3 Project Execution
5.3.1 Reporting
5.3.1.1 Quarterly Progress Reports
5.3.1.2 Interim Reports
5.3.1.3 Draft Executive Summary
5.3.1.4 Draft Final Reports
5.3.1.5 Article for IRIS Newsletter
5.3.2 Invoicing
5.3.2.1 Payments
5.3.2.2 Format and Backup Documentation
5.3.2.3 Salaries and Wages
5.3.2.4 Subcontractors
5.3.2.5 Consultants
5.3.2.6 Tuition and Fees
5.3.2.7 Travel
5.3.2.8 Overhead and Fees
5.3.2.9 Processing
5.3.3. Equipment
  5.3.3.1 Computer Purchases
5.3.3.2 Purchases of Equipment not included in the Proposal
5.3.3.3 Software
5.3.3.4. Inventory
5.3.3.5 Transfer of Inventory Items
5.3.4 Project Review Sessions
5.4 Project Closeout
  5.4.1 Project Deliverables
  5.4.2 Final Report
  5.4.3 Final Invoice
  5.4.4 Audit
  5.4.5 Disposition of Equipment
  5.4.6 Research Results Presentations
  5.4.7 Project Closeout Meeting
5.5 Termination of a Project
  5.5.1 Termination of ODOT
  5.5.2 Termination by the Contractor