CONSTRUCTION CHANGE ORDER REASON CODE DESCRIPTIONS
CHANGE ORDER REASON CODES (* Included in OPI as
Preventable Change Orders)
CODE# DESCRIPTIONS
01 NORMAL
DIFFERENCE BETWEEN PLAN AND THE ACTUAL QUANTITIES.
The
adjustment of the plan quantity either plus or minus with the following limits:
Up
to $5,000.00 or 25% of the plan quantity, not to exceed $25,000.00.
EXAMPLES: Final field measurements and/or calculations. (Calculations based on average dimensions, or adjustments due to rounding of numbers.)
02 SIGNIFICANT
DIFFERENCE BETWEEN PLAN AND ACTUAL QUANTITIES.
Anything that exceeds the limits set in Code 01 and all Extra-Work extensions to the plan.
A non-performance
that would result in a changed condition and/or adjusted unit price.
03* CHANGES (PREVENTABLE) TO MEET FIELD CONDITIONS.
Any quantity changes and/or Extra-Work items that had to be added or deleted for work that the designer could have foreseen in the design stage, either by site visits or reviewing old plans.
EXAMPLES:
Missed pavement widths and/or lengths; The location
and/or existence of drainage; Location or existence of removal items; and
overhead including field office to perform any Extra-Work in this code.
04 CHANGES
(NON-PREVENTABLE) TO MEET FIELD CONDITIONS.
Any
quantity adjustments and/or Extra-Work items that had to be added or deleted
for work that the designer could not have known or foreseen.
EXAMPLES: Existence of subsurface foundations not shown in old plans; quantity of deteriorated concrete on bridge decks or pavement; Changes made as a result of negotiations with the Public and/or abutting property owner; Additional costs for investigation of field conditions; and overhead including field office to perform any of the work in this code.
05 ALTER SPECIFICATIONS TO NEW OR SUPPLEMENTAL MATERIAL OR
METHOD.
Change
to new more acceptable specification not available at the time of plan
preparation.
06* WORK IN PLAN, BUT NOT IN GENERAL SUMMARY / PROPOSAL.
Self
explanatory.
07* UNCLEAR / CONFLICTING PLAN NOTE.
Notes
written in such a way that it is difficult to determine plan intent and a
change order is needed to Correct. Notes that conflict one with the other, or
conflict with plan details. Special notes that pertain to a particular item and
the “as per plan” is omitted from the item description in the proposal.
08* IMPROPER MATERIAL SPECIFIED.
Materials
that are no longer in use or commercially not available. To be used for
“permissive” Change Orders to substitute one material for the one specified.
09* PLAN OMISSION.
Item of
work necessary to be performed, but no items shown on the plan to perform work.
EXAMPLES:
Driveways to be graded, but no aggregate set up; Fence to be replaced, but no
item for Fence; Signs to be removed, but no item; Electrical cable to be
placed, but no trench item; etc...
10 NON-PERFORMED
CONTINGENCY ITEM.
Items to
be used “as directed by the engineer”, or items set up because designer had no
idea what had to be done.
11* MAINTENANCE OF TRAFFIC REVISION - (PREVENTABLE).
Cost or non-performance of items of work that are related to traffic control. The items of work maybe other than 614 items. The change would have been apparent in the design stage if a field review or review of old plan had been done.
EXAMPLES:
A third road is entering the work site with no provisions to handle the
traffic; Plan details traffic zones, but omits an existing ramp entrance or
exit; Plan sets up traffic to use existing paved shoulder, but it must be
reinforced in order to handle traffic, and no material is set up; Not enough
material set up to perform plan intent for shoulder reinforcement; Use of
temporary pavement to maintain traffic as set up on the plan, but no quantity
or not enough; No L.E.O. set up, but there is a need; additional signs, drums, arrowboards needed for safety; Use T.C.B.M. in lieu of
drums for safety.
12 MAINTENANCE
OF TRAFFIC REVISION - (NON-PREVENTABLE)
An approved proposal by the contractor to alter plan traffic control. Road closed as per plan, however it is decided to keep it open and perform the work, all cost relating to change. Changes to work to be performed at night rather than day time, all cost related to this change due to traffic. Any change in paving sequence to accommodate traffic not set up on the plan. Any acceleration cost only to traffic control requirements. Any cost incurred due to change of hours by contractor due to traffic control requested by O.D.O.T.. Haul road repair as per Proposal note.
13* INCORRECT SOIL / SUBSURFACE DATA.
Anything to do with underground obstructions. Plan indicates a type of soil and the actual conditions are different.
EXAMPLE: Borings in plan do not indicate any groundwater, but goundwater encountered during construction.
14 UTILITY
RELOCATION DELAY.
If cost was incurred by the project because a utility was not relocated as stated on the 4a notes. The cost may be a Claim or it may be a quantity adjustment necessary to redesign a portion of the work.
15 IMPROPERLY
LOCATED UTILITY.
Cost
incurred by the project due to a utility being shown on the plan in one place
and actually in a different place in the field. This may be either horizontally
or vertically. This may be a Claim or quantity adjustments due to a redesign to
avoid a conflict.
16 UNKNOWN
UTILITY.
Cost
incurred by the project due to a utility not being shown on the plans at all.
This may be a Claim or quantity adjustments due to a redesign to avoid a conflict.
17 DELAY
CAUSED FOR REASONS OTHER THAN UTILITIES.
Cost
incurred by the project due to delays by other than utilities, such as R/W,
availability of work sites, political delays: Do not start until after school
is out of session; County fairs; Businesses must be open; Roads open for
holidays not specified in contract.
18 COST
TO ACCELERATE WORK.
Self-explanatory.
19 ASPHALT
Decrease
in 448 and 446 lot pay factors.
20 NON
- SPECIFICATION MATERIAL.
All SOP - 305's [512-005(P)
21 BITUMINOUS
PRICE ADJUSTMENT.
Self
explanatory.
22 OWNER
REQUESTED CHANGE
Changes requested by owner that are now in the plans, but will enhance the usability of the public
23 ACCEPTED
VALUE ENGINEERING CHANGE
Recommended
changes by the contractor and accepted by the Department as a value engineering
change. May include a cost savings.
24 CLAIMS
RESOLUTION/AVOIDANCE AGREEMENT
Used when
paying an arbitrated settlement with the contractor for a CLAIM he has
submitted, or one that been approved by the Director’s Claim Board.
25 SMOOTHNESS
PRICE ADJUSTMENT
Used
when paying the contractor for a smooth pavement award.
26 PARTNERING
WORKSHOP
Used to establish the partnering workshops for a project that was omitted from the original proposal for the project.
27 ASPHALT
DENSITY ADJUSTMENT
Density Adjustment for Asphalt Items.
28 STEEL
PRICE ADJUSTMENT
Used to pay for PN 525 price adjustments.
29 QC/QA
ADJUSTMENT FOR STRUCTURAL CONCRETE
Used to pay for SS 888 and SS 898 price adjustments.
30 FUEL
PRICE ADJUSTMENT
Used to pay for fuel price adjustments as per the guidelines online here.
31 104.02
PRICE ADJUSTMENT
Used to pay for price adjustments allowed under C&MS section 104.02.
32 REV
TO INTERIM/COMP DATE-DUE TO EARLY COMPLETION SCHEDULE
Used
to indicate a completion date revision due to an early completion schedule
33 REV
TO INTERIM/COMP DATE-DUE TO EXCUSE/NON-COMPENSABLE DELAY
Used
to indicate a completion date revision due to an excusable and non-compensable
delay
34 REV
TO INTERIM/COMP DATE-DUE TO WEATHER
Used
to indicate a completion date revision due to weather
35 REV
TO COMPLETION DATE-DUE TO EXCUSE/COMPENSABLE DELAY
Used
to indicate a completion date revision due to an excusable and compensable
delay
36 107.13
MOTORIST CLAIM
Used
to deduct settlement amount determined by Court of Claims Coordinator for
motorist claims
37 107.15 DAMAGE TO COMPLETED PERMANENT ITEMS OF WORK
Used to compensate the Contractor for repair of damage authorized by change order
38 106.07 NON-SPECIFICATION MATERIAL DEDUCTION
Used to allow unacceptable material to remain in place as determined by the DCA
39 CEMENT PRICE ADJUSTMENT
Used to pay
for PN 540 price adjustments