Local-let Projects sold and construction managed by the Local Agency are required to comply with Department Construction and Materials Specifications. This webpage is provided as a reference and to help guide Local Agencies in preliminary evaluation of how to cover materials acceptance and in setting up controlling the actual materials acceptance at the project. These processes are needed to meet FHWA and ODOT specifications during the construction management of the project. This page will not tell you how to accept each individual material. That information for standard materials is part of ODOT specifications. Ultimately acceptance is the responsibility of the Local Agency performing the management of the construction process.
Pre-Project control and Planning Process
During your plan development evaluate the project plans, special provision and any materials requirements. Complete the checklist that is available at the bottom of this section under heading.
ODOT PRE-CONSTRUCTION CHECKLIST SUBMITTAL FORM
If previously arranged before sale of the project, ODOT will perform structural acceptance of fabricated bridge components [steel and prestressed concrete beams].
Do you have Bridge painting?Do you have a qualified consultant in line to inspect and test the bridge painting in accordance with ODOT specifications?
Do you have Concrete Pavement? Do you have someone in line to inspect and test the concrete pavement in accordance with ODOT specifications?
Do you have structural concrete?Do you have someone in line to inspect and test the structural concrete in accordance with ODOT specifications?
Develop a list of the tests required and the maximum quantity each test can cover
What As Per Plan and special items do you have in the plans?
As Per Plan and special items have no standard acceptance requirements. Have you clearly shown in the plans your requirements? Do you know how you will accept and what tests are required? Are your As Per Plan or Special items approved by the ODOT LPA Manager?
Planning for your Project Materials Control Process
Step 1 CREATE A PBOM
Has you agency developed/created a system to track all materials required for each construction item? Will your system allow tracking of each material that is used in the construction item? Material acceptance systems are called Project Bill Of Material's (PBOM).
The PBOM is a management method for materials delivery and acceptance on the Project.
Your agency's PBOM system can be a simple paperwork process, an electronic computerized process or something in between.
Example Paperwork PBOM
PBOM paperwork Format Example
PBOM FOR LPA
Whatever method of PBOM you develop and use, there will be materials that require specific tests for acceptance of each quantity(i.e.structural concrete, asphalt pavement, concrete pavement). You need to develop a list of the tests required and the quantity covered by each test needed to be completed for each material (600 cubic yards of QC/QA structural concrete requires a cylinder test for each 50 yards. You would need 12 tests)
Your Contractor may have a form or you can provide your Contractor the below form to use as a guide for the information you want on ALL material suppliers
Blank Contractor Material Supplier Submittal Form
Check the Contractor's material source list against your PBOM to assure you have all materials covered for your project. Either make adjustments to your PBOM if you missed materials and/or require the Contractor to provide you additional material sources if it wasn't initially provided.Check the Contractor’s list against certified supplier lists for the Departments material suppliers, fabricators, aggregate suppliers at the following link:
Certified Suppliers and Fabricators
QPL (Qualified Products List)
Notify the Contractor of any suppliers not on the Department lists and his responsibility to obtain material from only certified suppliers. OFTEN AS PER PLAN OR SPECIAL ITEMS MAY NOT BE PROVIDED THROUGH THE STANDARD LIST OF MATERIAL SUPPLIERS OR QPL. THEY WERE SPECIAL ITEMS TO BEGIN WITH AND YOUR AGENCY RECEIVED APPROVAL FOR ON YOUR PRECONSTRUCTION CHECKLIST SUBMITTAL [Special items may not follow this requirement].
Other Web pages and useful information
2013 Construction and Material Specification Book
Aggregate Specific Gravities List The Office of Materials Management WebsiteCMS Portal (Approved Plants)
Site Manager System software created for statewide ODOT. This website is dedicated to providing support information to the Site Manager user community.